As an example, let's say that you want all your PDF files to be saved in a common folder.After you’ve done your search, you can return to the folder you were viewing by using the Esc key. If you prefer for your PDF files to be saved in a different folder, all you would need to do is assign the full path to that folder to the sPath variable.

So, for instance, if you are working on a document called 'MyDoc.docx,' then this macro will save the PDF as 'MyDoc.pdf.' No dialog box is displayed the PDF file is simply created and saved. This macro figures out the folder for the currently open document and then saves the PDF into that folder using the same name as the document. If you want to bypass the dialog box completely, a different macro approach may work for you. The difference is that this approach actually does display the Save As dialog box.Īs with all macros, you can add it to the Quick Access Toolbar or create a shortcut key to invoke it.īoth approaches discussed so far display a dialog box into which you must type a file name and pick a location for the PDF file. You can take a similar approach through the use of a macro, if desired. All you'll need to do is to provide the name you want used for the PDF file and, optionally, pick a folder where you want the file saved. This tool, when clicked, displays a dialog box that looks very much like a Save As dialog box. The new command now appears on the Quick Access Toolbar.

The command is moved to the list at the right of the dialog box. Scroll through the list of available commands and choose Publish As PDF or XPS.Adding a command to the Quick Access Toolbar. This displays all of the commands that are on the File tab of the ribbon. Using the Choose Commands From drop-down list, choose File Tab.Select the Customize option (Word 2007) or Quick Access Toolbar option (Word 2010 and later versions) at the left side of the dialog box.In Word 2010 and later versions display the File tab of the ribbon and then click Options.) (In Word 2007 click the Office button and then click Word Options. First, you could add a command to Quick Access Toolbar: There are two ways that you can approach this task.

This seems rather 'click intensive' to Mary, so she wonders if there is a shortcut available, within Word, for saving a document as a PDF file. They do this by using Save As and choosing to save the document as a PDF file. In Mary's office they routinely create PDF files from Word documents.

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